Privacy Policy

Last updated: 27.08.2026

This privacy policy applies to Bookkeeping4You UK / Admin4You Ltd ("we," "us," "our"), registered at 61 Bridge Street, Kington, HR5 3DJ, and covers our websites (www.bookkeeping4you-uk.com, admin4you-uk.co.uk and any associated domains) as well as the bookkeeping and accountancy services we provide to clients.

We take your privacy seriously and are committed to complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Bookkeeping4You UK (trading name of Admin4You Ltd) provides bookkeeping, management reporting, Self Assessment, and limited company accountancy services to sole traders and small businesses across the UK.

Data Controller: Admin4You Ltd Address: 61 Bridge Street, Kington, HR5 3DJ Contact: [email protected]

2. What Information We Collect

Depending on your relationship with us, we may collect:

If you're a client:

Name, address, email, phone number

Business name and registration details

Financial records (invoices, receipts, bank statements, transaction data)

Bank account details (for direct debit payment collection)

Tax and HMRC-related information (UTR, VAT number, PAYE references)

Payroll information for your employees, where applicable (names, National Insurance numbers, salary details)

If you're a website visitor:

Information you provide via contact forms (name, email, phone, message content)

Technical data such as IP address, browser type, and pages visited, via cookies (see Section 8)

3. Why We Collect It (Our Legal Basis)

We process your data under the following legal bases:

Contract — to provide the bookkeeping, reporting, or accountancy services you've engaged us for

Legal obligation — to meet HMRC and other statutory record-keeping requirements

Consent — where you've opted in to receive marketing communications from us

Legitimate interest — to respond to enquiries and improve our services

4. How We Use Your Information

We use your information to:

Provide bookkeeping, reporting, Self Assessment, and accountancy services

Prepare and file returns and accounts with HMRC and Companies House on your behalf, where instructed

Process payments via direct debit

Communicate with you about your account or our services

Comply with our legal and regulatory obligations

Send you marketing updates, only where you've given consent (you can withdraw this at any time)

5. Who We Share Your Information With

We may share your data with:

HMRC and Companies House, where required to file returns or accounts on your behalf

Software providers we use to deliver our services, including Zoho Books, QuickBooks, Xero, Wave, QuickFile, and Sage

Payment processors, for direct debit collection

Our website and CRM platform (GoHighLevel), for managing client communications and bookings

We do not sell your personal data to third parties. Any third party we share data with is required to handle it securely and in line with UK GDPR.

6. How Long We Keep Your Information

We retain financial and tax-related records for as long as required by HMRC — currently a minimum of 6 years from the end of the relevant tax year for most business records (please confirm current HMRC retention requirements, as these can change). Other personal data is retained only as long as necessary for the purpose it was collected, after which it is securely deleted.

7. Your Rights

Under UK GDPR, you have the right to:

Access the personal data we hold about you

Request corrections to inaccurate data

Request deletion of your data (where we're not legally required to retain it)

Object to or restrict certain processing

Withdraw consent for marketing communications at any time

Lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk if you believe your data hasn't been handled properly

To exercise any of these rights, contact us at [email protected]

8. Cookies

Our website uses cookies to improve your browsing experience and understand how visitors use the site. You can control or disable cookies through your browser settings, or via the cookie consent banner on first visiting our site.

We do not currently run paid advertising or sponsored content on this website.

9. Data Security

We take appropriate technical and organisational measures to protect your personal and financial data against unauthorised access, loss, or disclosure.

10. Changes to This Policy

We may update this policy from time to time. Any changes will be posted on this page with an updated "last updated" date.

11. Contact Us

If you have any questions about this policy or how we handle your data, please contact:

Admin4You Ltd 61 Bridge Street, Kington, HR5 3DJ - [email protected]